Category: Funding Opportunities

Clearing Up Confusion about Supplement Length and Budget Limits

18 comments - NIGMS InformationI’d like to address several questions about supplement length and budget limits that were submitted after my last post on requesting Recovery Act administrative supplements.

Supplement Length

You can request a Recovery Act administrative supplement for the remaining active period of a current award. The supplement should not exceed two years if you have more than two years remaining on your award.

Please note that after July 15, 2009, NIGMS will only consider requests for one-year supplements. Also note that you can invoke a no-cost extension (NCE) of your grant through the Commons when your grant is within 90 days of its end date. This applies only to the first request; subsequent ones must be reviewed by NIGMS.

Let’s look at two scenarios:

Situation Approaches
Your award is within 90 days of its end date in Fiscal Year 2009 You may invoke a one-year NCE through the Commons and then submit an administrative supplement request with the same end date as the NCE
Your award end date is in FY 2010 If your grant is already in an extension, you should request support not to exceed the current end date. If you think you need additional time as you approach the 2010 end date, you can request another extension and another administrative supplement.If your grant is active but not in an extension, you can in your supplement request state your intent to invoke an extension and request support through the projected end date.

NOTE: Your institution is responsible for processing the NCE at the appropriate time.

Budget Limits

Formally, you may request any amount for an administrative supplement that fits within the scope of the parent grant and can be justified accordingly. In practice, this means that supplement awards are almost always much less than annual budgets.

As for equipment, $100,000 is a longstanding threshold. But in today’s world, there are many examples of equipment used by a single lab that cost north of that amount, and we will carefully consider such requests. We look at the total amount requested, whether it’s for one piece of equipment or several.

Tips for Requesting Recovery Act Administrative Supplements

60 comments - NIGMS InformationAs you may well expect, we’ve had a vigorous response so far from grantees inquiring about submitting requests for the Recovery Act administrative supplements funding opportunity.

We think we’ve set up a pretty good system to expeditiously process requests—once they are complete.

If you’re thinking about submitting a request, you should know:

1. A complete package on the first submission makes everyone’s life easier, and

2. We have our own NIGMS-specific requirements.

Our experience to date is that submissions need to be clearer about:

1. How the proposed activities fall within the current aims (i.e., are not a change in scope), and

2. The money stuff—other current and pending support, including Recovery Act requests; current status of funds and expenditure plans.

We also need a brief (25-word) summary of the proposed activity that indicates its public health relevance, as appropriate. HHS intends to post this text on its Recovery Act Web site. Some examples are in our guidance document.

I get many questions about whether there is a deadline for administrative supplement requests. We need your submissions by July 15, 2009 for FY2009 funding consideration. Please don’t wait until the last minute to send us your materials. Getting them in early is in everyone’s interest.