Five Reasons to Submit a Cover Letter with Your Grant Application

I recently attended a scientific meeting where I had the opportunity to talk with investigators at all stages of their scientific careers. I was surprised to learn that many didn’t know that they could submit a cover letter with their electronic grant application. Here I briefly explain some reasons to provide a cover letter, including situations that require one.

1. Suggest a particular review group for your application.

The NIH Center for Scientific Review (CSR) assigns applications to scientific review groups (SRGs), but sometimes an application could be a scientific match for more than one study section. In a cover letter, you can request assignment to a particular study section and explain why you think that study section would be the best fit. Appropriate assignment requests are honored in the majority of cases. Study section descriptions, recent study section rosters and the NIH RePORTER database of funded grants can help you identify an SRG suitable for your application.

2. Suggest a particular institute or center (IC) for funding your research.

Your research might be relevant to the mission of more than one NIH IC. You can use a cover letter to suggest that your application be assigned to a specific IC. The NIH RePORTER database is a good place to investigate the types of research supported by different ICs. Before making a request in a cover letter, you should also consult with program officers at the IC to determine whether your application would be an appropriate scientific match.

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NIH Simplifies Its Policy for Accepting Late Applications

While NIH expects applications to be submitted by their deadlines, it may accept a late application and has recently announced a 2-week window of consideration for all types of applications. Beginning with applications due on or after January 25, NIH will consider accepting applications during this grace period provided a cover letter submitted with the application includes an appropriate justification for being late. The new policy includes submissions in response to most requests for applications and program announcements with special due dates. For exceptions, acceptable reasons and other details, see Simplifying the NIH Policy for Late Application Submission.