Author: Paul Sheehy

We’ve received a lot of questions about the Recovery Act faculty recruitment funding announcement. In addition to posting the questions and answers in our Recovery Act FAQs, I thought I’d share them here on the Feedback Loop.

What is the intent?

The intent is to contribute to startup packages for junior faculty so that they have a good foundation for becoming independent, tenure-track faculty members who are competitive for NIH awards.

Why does this use the P30 mechanism?

For technical reasons, this funding opportunity uses a research core. Despite the use of this mechanism, NIGMS does not intend our awards to be anything like a conventional resource or service core.

How will applications be reviewed?

Applications will be reviewed by standard NIH review procedures, in this case a special emphasis panel. Reviewers will consider the institutional selection process and environment, including how candidates will be identified and selected, the departmental and institutional track record for attracting junior faculty and programs available for their professional development.

Please note that we do not intend to make awards based on area of science or specific faculty candidates (more on this later).

How do I format the application?

It is difficult to address application requirements using the standard format of Aims, Background, Preliminary Data and Design and Methods sections. My suggestion is to play it straight! For example, include the history of the search in the Background section and describe the recruitment process in the Design and Methods section. Using subheads also helps.

Should I include a description of the general resources for the whole department, or a general description of what the resources might be for a new faculty member?

My best advice is to frame it in terms of what would be relevant to the area of research–computational clusters, 2P microscopes, MALDI-TOF spectroscope, etc.  Departmental resources are undoubtedly sufficiently multi-purpose that you can make access to them a positive feature of your application.

Can we use the award to support more than one recruitment effort?

Yes, but bear in mind that our intent is to produce competitive startup packages in cases of demonstrable need.

Can we use the award to support collaborators and/or co-investigators?

No, funds should be for the support of the new faculty member.

Would a junior faculty recruit who has recently (within the last month) received and accepted an offer be eligible for funding under the P30 mechanism?

No, the funding opportunity announcement specifically precludes this.

Is it appropriate and/or expected to identify potential specific new faculty candidates by name and with a brief description of credentials?

Specific identities are not appropriate, but you should describe the characteristics of the desired applicant pool—high-impact publications, prestigious awards, etc.

The funding opportunity announcement states “describe plans for how their research ideas will be selected, developed and conducted as pilot research projects.” Does this mean we should include funds for supporting pilot research projects in the P30 application budget?

Pilot research projects per se should not be proposed.  Rather, you should discuss the general research context and how the interests of a candidate will align with and expand your strategic vision.  You should discuss drivers of your funding timeline—when you anticipate the recruit to start, anticipated salary, equipment needs, etc.

I’d like to address several questions about supplement length and budget limits that were submitted after my last post on requesting Recovery Act administrative supplements.

Supplement Length

You can request a Recovery Act administrative supplement for the remaining active period of a current award. The supplement should not exceed two years if you have more than two years remaining on your award.

Please note that after July 15, 2009, NIGMS will only consider requests for one-year supplements. Also note that you can invoke a no-cost extension (NCE) of your grant through the Commons when your grant is within 90 days of its end date. This applies only to the first request; subsequent ones must be reviewed by NIGMS.

Let’s look at two scenarios:

Budget Limits

Formally, you may request any amount for an administrative supplement that fits within the scope of the parent grant and can be justified accordingly. In practice, this means that supplement awards are almost always much less than annual budgets.

As for equipment, $100,000 is a longstanding threshold. But in today’s world, there are many examples of equipment used by a single lab that cost north of that amount, and we will carefully consider such requests. We look at the total amount requested, whether it’s for one piece of equipment or several.

As you may well expect, we’ve had a vigorous response so far from grantees inquiring about submitting requests for the Recovery Act administrative supplements funding opportunity.

We think we’ve set up a pretty good system to expeditiously process requests—once they are complete.

If you’re thinking about submitting a request, you should know:

1. A complete package on the first submission makes everyone’s life easier, and

2. We have our own NIGMS-specific requirements.

Our experience to date is that submissions need to be clearer about:

1. How the proposed activities fall within the current aims (i.e., are not a change in scope), and

2. The money stuff—other current and pending support, including Recovery Act requests; current status of funds and expenditure plans.

We also need a brief (25-word) summary of the proposed activity that indicates its public health relevance, as appropriate. HHS intends to post this text on its Recovery Act Web site. Some examples are in our guidance document.

I get many questions about whether there is a deadline for administrative supplement requests. We need your submissions by July 15, 2009 for FY2009 funding consideration. Please don’t wait until the last minute to send us your materials. Getting them in early is in everyone’s interest.