“Did Council Fund My Grant?”


Update: Revised content in this post is available on the NIGMS webpage, Council’s Role in the Funding Process.

This is a question we’re often asked shortly after the NIGMS Advisory Council meets in January, May and September. The short answer is: No. Here’s why.

As described in a previous post, our Council provides a second level of peer review of applications assigned to NIGMS. It is not a second study section. Instead, the Council provides oversight to ensure that the initial review for scientific and technical merit conducted by the study section was fair and in compliance with policy.

Each Council member is assigned a set of applications from the most recent round of study sections. He or she reads the summary statements for these applications and considers whether:

  • There was appropriate expertise to review the application.
  • The summary statement comments are substantive, appropriate and consistent with the priority score.
  • The budget is suitable for the proposed work.
  • The project addresses NIGMS programmatic needs.

Most applications pass through this second level of review without specific comment. However, Council members occasionally identify an application that they wish to bring to the attention of program staff. This is usually due to a situation in which the numerical score is better or worse than appears to be justified by the written critique. Applications identified by Council are briefly discussed in a closed session along with applications that regularly receive additional scrutiny, such as program project grants, appeals, applications from foreign institutions, MERIT awards and applications from well-funded investigators.

During each meeting, Council members review more than 1,000 applications. While they do not discuss the vast majority of them, they must vote whether to concur with the study section recommendations. For most applications, this is done en bloc.

Like study sections members, Council members give expert advice about the merit of an application, but they do not make funding decisions. Deliberations about which applications to fund occur at post-Council “paylist” meetings in which groups of NIGMS program staff discuss individual applications. The scientific reviews weigh heavily in the funding decision process, but the staff also consider programmatic priorities, research portfolio balance and other factors.

Once funding decisions have been made, it takes at least 2 to 3 weeks for a paylist to be generated and approved. At that point your program director will be able to tell you whether your application will be funded and if so, what the budget and term will be. If you have questions about the status of your application, your program director is the best source of information.

3 Replies to ““Did Council Fund My Grant?””

  1. Excellent post. Most of us understand peer review, and that a programmatic review exists. But inferring the process and timelines are unclear from eRA Commons. Thank you for shedding some light on what’s happening behind the scenes.

  2. I am wondering when the $750k policy will be implemented, during the council meeting or just before signing NoA? There are chances that the applicant has little funding when the council meeting occurs, but receives funding from other sources between the council meeting and NIGMS to sign NoA. If the $750k policy is implemented before signing NoA, this grant may have missed to provide a justification to the council.

    1. As described in our Council Guidelines for Funding Decisions (https://www.nigms.nih.gov/Research/application/Pages/NAGMScouncilguidelines.aspx), program staff use Just-In-Time (JIT) information to calculate a PI’s other support at the time of the Council meeting. However, the JIT also contains information about pending support, which is provided to Council. If a pending award would significantly affect a PI’s research funding level, program staff may contact an applicant prior to funding to request additional information about pending grants. It is important to remember that Council does not make funding decisions, and that good communication between NIGMS staff and applicants is an important part of the funding process.

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